Terms and Conditions

Prague Sketching Retreat – Terms & Conditions

1. Registration & Payment

A 25% deposit is required to secure your place. Registrations are processed on a first-come, first-served basis.

The remaining balance will be divided into two payments:
 • 50% of the remaining balance due 120 days before the retreat start date (March 3, 2026)
 • Final 50% due 90 days before the retreat start date (April 2, 2026)

  • Registrations made within 120 days of the retreat start date require a 50% deposit, with the remaining balance due 90 days before departure.

Invoices will be emailed before each due date according to your selected payment method.
Payments will be invoiced in EUR or USD, based on your chosen payment method and the exchange rate at the time of payment.

2. Cancellation & Refund Policy

  • Deposits are non-refundable.
  • If you cancel before 120 days prior to departure, any payments made (excluding the deposit) will be refunded.
  • If you cancel within 120 days of departure, no refunds will be issued unless your spot is filled, in which case a partial refund may be issued at the organizer’s discretion.
  • In the unlikely event that the retreat is canceled by the organizer, a full refund (including the deposit) will be issued.
  • No refunds will be given for late arrivals, early departures, or missed activities during the retreat.
  • Deposits and payments are not transferable to future retreats, workshops, or events.

3. Travel & Insurance

  • Participants are responsible for arranging their own flights and transportation to the retreat location.
  • Travel insurance is strongly recommended to cover unexpected cancellations, health emergencies, or travel disruptions.
  • The organizer is not responsible for any personal loss, injury, or damage incurred before, during, or after the retreat.

4. Accommodation & Room Selection

  • Prices are based on the selected accommodation type:
    • Twin Room (shared): €2,250 EUR
      Private Room (En-suite): €2,995 EUR
  • Twin Share rooms are allocated on a same-gender basis unless a specific roommate request is made.
  • Room assignments are finalized upon full payment and subject to availability.

5. Itinerary & Activities

  • The retreat schedule is subject to change due to weather, unforeseen circumstances, or the discretion of the organizer.
  • Activities and workshops are designed for all skill levels, but participants should be prepared for walking and outdoor sketching sessions.
  • Any personal expenses, meals outside the provided itinerary, and optional excursions are not included in the retreat price.

6. Conduct & Responsibilities

  • Participants are expected to conduct themselves respectfully towards fellow participants, staff, and local communities.
  • The organizer reserves the right to remove any participant who engages in disruptive or inappropriate behavior without a refund.
  • Participants are responsible for their own belongings. The organizer is not liable for lost, stolen, or damaged items.

7. Force Majeure

  • The organizer is not responsible for cancellations or disruptions due to force majeure events, including but not limited to natural disasters, pandemics, strikes, or travel restrictions.
  • In such cases, efforts will be made to reschedule or provide alternative solutions, but refunds are not guaranteed. 
  • Any alternative solutions offered will be communicated clearly to participants.

8. Agreement
By registering for the Prague Sketching Retreat, you acknowledge that you have read, understood, and agreed to these Terms & Conditions.

For any questions or clarifications, feel free to contact us at alan@seethelines.com